Activity Timeline
Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.
Note: All applications are treated as high priority. There is no expedited review.
You may download a CME Activity Checklist (DOC) to assist in tracking the activities outlined below. For help completing these forms and preparing promotional items, contact the CME Program at (937) 245-7640 or som_cme@wright.edu.
Forms
Coordinators can download all forms as a or download individual forms from the links below or the alphabetized list on the forms page.
Minimum Software Requirements:
- Some required forms require Requires Word 2003 Microsoft Office Word version 97-2003 or higher
- Some optional forms must have Microsoft Office version Word 2007 or higher
- Financial forms require Microsoft Office Excel version 97-2003 or higher
Do not staple documents together.
Planning Timelines
Prior to Committee Review
| Submission Date | Activity | Relevant Policy/Guidelines |
|---|---|---|
| Immediately | Contact CME Program for help getting started | Category 1 CME |
| 12 weeks prior | Submit | |
| Complete Needs Assessment Documentation | Needs Assessment Guidelines | |
| Complete Promotional Materials Draft | ||
Complete:
|
Evaluation Guidelines | |
| Complete (proposed budget) | ||
| Complete for all Planning Committee members (COI e-form) | ||
| Collect CVs or Resume for all non-WSUBSOM Faculty | Planning Committee Responsibilities | |
| Complete Planning Committee Resolution Discussion (DOC) | Conflict of Interest Policy | |
| Submit Application Fee | Fees | |
| 12 weeks prior |
|
|
| 8-12 weeks prior | CME Committee Review |
Following Committee Review
| Submission Date | Activity | Relevant Policy/Guidelines |
|---|---|---|
| 6-8 weeks prior | Publicize program | Marketing Information |
| 6-8 weeks prior | Distribute approved brochure | |
| 4 weeks prior | Distribute information electronically | Marketing Information |
| 2 weeks prior | Obtain disclosures: | |
| 1 week prior | Prepare Program Flyers and Name Tags | |
| 2 weeks after | Turn in Disclosure documentation
|
|
| CVs or Resume for all non-WSUBSOM Faculty Speakers | Speaker Guidelines | |
| Materials distributed to the audience | ||
| Complete Evaluation Summary (DOC) (average scores for each question — not individual) |
Evaluation Guidelines | |
| Report (number of physician and non-physician attendees as well as individual names) |
When possible send electronic registration list. Names must be readable |
|
| Distribute Certificates | ||
| Turn in final (actual budget) |
Ever wonder what the Wright State University Boonshoft School of Medicine CME program responsibilities are? Visit the ACCME or our provider responsibility page.
