Continuing Medical Education

Activity Timeline

Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.

Note: All applications are treated as high priority. There is no expedited review.

You may download a CME Activity Checklist (DOC) to assist in tracking the activities outlined below. For help completing these forms and preparing promotional items, contact the CME Program at (937) 245-7640 or


Coordinators can download all forms as a or download individual forms from the links below or the alphabetized list on the forms page.

Minimum Software Requirements:

  • Some required forms require Requires Word 2003 Microsoft Office Word version 97-2003 or higher
  • Some optional forms must have Microsoft Office version Word 2007 or higher
  • Financial forms require Microsoft Office Excel version 97-2003 or higher

Do not staple documents together.

Planning Timelines

Prior to Committee Review

Submission Date Activity Relevant Policy/Guidelines
Immediately Contact CME Program for help getting started Category 1 CME
12 weeks prior Submit
  Complete Needs Assessment Documentation Needs Assessment Guidelines
  Complete Promotional Materials Draft
Evaluation Guidelines
  Complete (proposed budget)
  Complete for all Planning Committee members (COI e-form)
  Collect CVs or Resume for all non-WSUBSOM Faculty Planning Committee Responsibilities
  Complete Planning Committee Resolution Discussion (DOC) Conflict of Interest Policy
  Submit Application Fee Fees
12 weeks prior
8-12 weeks prior CME Committee Review  

Following Committee Review

Submission Date Activity Relevant Policy/Guidelines
6-8 weeks prior Publicize program Marketing Information
6-8 weeks prior Distribute approved brochure
4 weeks prior Distribute information electronically Marketing Information
2 weeks prior Obtain disclosures:
1 week prior Prepare Program Flyers and Name Tags
2 weeks after Turn in Disclosure documentation
  CVs or Resume for all non-WSUBSOM Faculty Speakers Speaker Guidelines
  Materials distributed to the audience  
  Complete Evaluation Summary (DOC)
(average scores for each question — not individual)
Evaluation Guidelines
  Report (number of physician and non-physician attendees
as well as individual names)
When possible send electronic registration list.
Names must be readable
  Distribute Certificates  
  Turn in final (actual budget)

Ever wonder what the Wright State University Boonshoft School of Medicine CME program responsibilities are? Visit the ACCME or our provider responsibility page.

Last edited on 06/01/2018.