Chairs and their designees are responsible for the duties listed below. See the Activity Timeline for submission dates.
Department Chair
- Review CME applications and endorse memos of agreement
- Appoint a department CME coordinator/liaison for approved activities
- Provide direction or delegate responsibilities as needed for approved activities
Department Coordinator/Liaison
- Complete and submit the CME application in conjunction with the activity chair
- Obtain appropriate agreements from exhibitors and contributors | Exhibitor Agreement (DOC), Contributor Disclosure (DOC)
- Obtain disclosure and attestation documents from speaker(s) | Conflict of Interest Disclosure (DOC)
- Review and obtain endorsement of application by Chair
- Make travel arrangements for out-of-town speakers
- Arrange for audio visual needs and instructional materials
- Reserve location
- Record and verify physician attendance at CME activities. Records should include:
- a legible listing of individual attendee names
- the total number of physicians and non-physicians
- any deviation in the length of attendance by an individual
- Submit summary of evaluations
- Monitor expenses and prepare financial statements
- Prepare certificate for attendees
- Maintain activity file for six years