Departmental Guidelines

Chairs and their designees are responsible for the duties listed below. See the Activity Timeline for submission dates.

Department Chair

• Review CME applications and endorse memos of agreement
• Appoint a department CME coordinator/liaison for approved activities
• Provide direction or delegate responsibilities as needed for approved activities

Department Coordinator/Liaison

• Complete and submit the CME application in conjunction with the activity chair
• Obtain appropriate agreements from exhibitors and contributors | Exhibitor Agreement (DOC), Contributor Disclosure (DOC)
• Obtain disclosure and attestation documents from speaker(s) | Conflict of Interest Disclosure (DOC)
• Review and obtain endorsement of application by Chair
• Make travel arrangements for out-of-town speakers
• Arrange for audio visual needs and instructional materials
• Reserve location
• Record and verify physician attendance at CME activities. Records should include:
  • a legible listing of individual attendee names
  • the total number of physicians and non-physicians
  • any deviation in the length of attendance by an individual
• Submit summary of evaluations
• Monitor expenses and prepare financial statements
• Prepare certificate for attendees
• Maintain activity file for six years