Foundations Absence Policy

Purpose

Physicians in training at BSOM must meet standards of professional conduct and responsibility. Attendance at all academic activities is one of these standards. Granting an M.D. degree attests to a student's commitment to his/her professional responsibilities. Since the majority of teaching and learning strategies employed by BSOM are engaged learning activities, where much of the learning occurs through peer engagement, missing such activities results in a decrease in collegiality, background and expertise and is an experience that is impossible to replicate at a later date.

Attendance is expected at all scheduled teaching and learning activities, yet we recognize that illness and other important life events happen. Integrity is a core value for physicians so the faculty at BSOM relies on a student's honesty when presenting a compelling reason why they must miss an activity. Further, professionalism is an important WrightCurriculum objective to be exemplified as a medical student at BSOM. Students are adult learners and are to be responsible for their education.

Absence Policy for In-Class Teaching & Learning Activities

  • Students will be permitted to miss a maximum of four (4) days of graded teaching and learning activities during each academic component [components defined in the Student Success Policy – Policy for Repeating in the Foundations Phase]. Final points total will be adjusted to exclude these missed activities. For any additional absences beyond the maximum, students will receive a score of 0 for that activity. (Clinical Medicine module has a separate absence policy; please refer to course management system for that information)
    • Absences exceeding two (2) consecutive days due to extenuating circumstances, such as illness, must be communicated to the Associate Dean of Student Affairs and Admissions and will require a doctor’s note. The Office of Student Affairs and Admissions will notify the Department of Medical Education that these absences will not be counted against your four (4) days, but final points total will be adjusted to exclude these missed activities.
    • Students with prolonged or chronic illnesses are encouraged to be assessed by the Wright State Office of Disability services to have necessary accommodations documented.
  • Absences from non-graded, mandatory teaching and learning activities will be tracked within each module. These absences will be noted as a professionalism violation and can result in the failure of a module, to be determined by that module director.

These above mentioned graded activities include TBL, Peer Instruction, WrightQ, and other graded in-class activities within Foundations modules. There will be no make-up allowed for TBL, PI, WrightQ, or other graded in-class activities. For this reason, students may discuss the content of missed activities with other students.

For non-graded, mandatory teaching and learning activities, the specific absence policy is at the discretion of the module director, and repeated absences may result in a referral to the Honor Council or failure of a module.

Students who have repeated absences across multiple courses (greater than four [4] in a component) will be referred to the Honor Council for unprofessional behavior. Repeated absences may also be addressed in the peer evaluation process.

Policy for Virtual Teaching & Learning Activities

In the height of the COVID-19 pandemic, nearly all teaching & learning activities took place virtually, making remote participation possible when sessions were moved back to in-person. Since the majority of teaching and learning strategies employed by BSOM are engaged learning activities, where much of the learning occurs through peer engagement, participating virtually results in a decrease in peer engagement and a sub-optimal classroom and learning experience. Because of this, we are requiring that students participate in-person unless there is an extenuating medical circumstance. We strongly encourage students who are ill to use an absence and focus on resting; faculty can help review content missed when students are feeling better.

Students that wish to participate virtually due to an extenuating medical circumstance must contact the Associate Dean of Student Affairs and Admissions. The Department of Medical Education will be notified of students who are granted virtual participation.

  • For PI, students will be given access to the virtual learning format to listen to the questions, but will not be allowed to “click in”. Final points total will be adjusted to exclude these missed activities.
  • For TBL, students will be given access to the virtual learning format to listen to the application exercise; students will not be able to participate in the RAT virtually. Final points total will be adjusted to exclude these missed activities. Faculty will be available to review the content of the RAT at a later date.
  • For WrightQ, students will notify their facilitator and may be able to participate virtually. The student is responsible for ensuring any role they have for that session is covered by another group member.
  • For anatomy lab, students will work with their dissecting group to ensure adequate coverage for their scheduled dissection time.
  • For all other sessions, students should contact their module director(s) to determine ability to participate virtually or not. Although faculty will do their best to accommodate students with extenuating medical circumstances, not all sessions have the ability for virtual participation.
     

Absence Policy for Examinations and Quizzes

Absences for examinations and in-class quizzes will require an excused absence in order to be eligible to make up the examination. Students must fill out an Examination Absence Request form and provide supporting documentation must be provided for an excused absence to be granted (i.e., doctor’s note, obituary notice, conference presentation schedule, etc.) to the Associate Dean of Student Affairs and Admissions to be granted an excused absence.

Circumstances where an excused absence may be granted are as follows:

  • Medical illness
  • Authorized presentation of scholarly work at an academic conference
  • Serving in an official capacity as a representative of the School of Medicine
  • An anticipated significant family ceremony that requires a student’s attendance
  • A family crisis that requires a student’s presence
  • An anticipated religious ceremony or observation (Religious Observances Policy)
  • Inclement weather (see student policy guide)
  • Unforeseen extenuating circumstances beyond the student’s control

Approved by FCC on May 24, 2017
Revised and approved by FCC on July 2, 2018
Revised and approved by FCC on May 22, 2019

Foundations Absence Procedure

The Department of Medical Education will monitor absences of graded teaching and learning activities. When a student exceeds the maximum number allowed, the student will be referred to the Honor Council, and a narrative comment regarding the absences will be added to evaluations within module(s) when applicable. In the event of serious illness/accident that requires an extended absence that has been authorized by the Office of Student Affairs & Admissions, faculty and staff will work individually with students to provide appropriate make-up opportunities.

Procedure for Graded In-Class Teaching & Learning Activities

PI grades: final points total will be adjusted to exclude the missed PI session, as long as students have not exceeded maximum absences. A student will receive a zero for any sessions missed beyond the maximum allowed.

TBL grades: final points total will be adjusted to exclude the missed TBL, as long as students have not exceeded maximum absences. A student will receive a zero for any sessions missed beyond the maximum allowed.

Other graded in-class activities: final points total will be adjusted to exclude the missed graded activity, as long as students have not exceeded maximum absences. A student will receive a zero for any sessions missed beyond the maximum allowed.

WrightQ: absences exceeding the allotted maximum will be noted in the professionalism section of comments by the WrightQ facilitator.

Procedure for Examinations

Requests for an excused absence must be submitted via the Examination Absence Request form at least thirty (30) days for anticipated absences, and BEFORE the start of the examination for unanticipated absences. Supporting documentation must be provided to the Associate Dean of Student Affairs and Admissions for decision to grant an excused (or unexcused) absence per the request.

For any exam with a group component, a student granted an excused absence and ability to reschedule will receive their individual score only as their grade for the entire exam.

In the event that a student is not granted an excused absence and is not present for the exam, the student shall receive a score of zero and will not have an opportunity to make up or retake the exam.

Repeated requests (beyond one [1] in an academic year) to reschedule examinations will be referred to the Associate Deans of Medical Education and Student Affairs for further discussion and potential referral to SPC for unprofessional behavior.

Approved by FCC on May 24, 2017
Revised and Approved by FCC on January 3, 2018
Revised and Approved by FCC on July 2, 2018
Revised and Approved by FCC on November 30, 2022

Leaves of Absence

Revised and approved by FCC on July 11, 2022

Last edited on 12/09/2022.