Policy 222: Non-Involvement of Care Providers in Medical Student Assessment and Promotion

Policy Number: 222

Date Approved: 04/01/2025

Executive Responsibility: Executive Committee

References: LCME Element 12.5; BSOM Conflict of Interest Policy 121

222.1 Purpose

In accordance with LCME Element 12.5,

“The health professionals who provide health services, including psychiatric/psychological counseling, to a medical student have no involvement in the academic assessment or promotion of the medical student receiving those services, excluding exceptional circumstances.”

222.2 Policy

Health professionals are prohibited from being involved in the assessment or promotion of a medical student for whom they have provided health services in the past five (5) years. Students and/or faculty who identify previous healthcare relationship(s) or interaction(s), even beyond the five (5) years, which may impact assessment or promotion decisions of the student shall disclose the conflict by contacting the Associate Dean for Student Affairs and Admissions.

Health professionals are prohibited from being involved in the assessment or promotion of a medical student for whom they have ever provided psychiatric/psychological counseling services.

222.3 Assessment Procedures

Prior to completing an evaluation, faculty and residents must attest that they do not have a conflict of interest nor have a physician-patient (health care) relationship in accordance with this policy.

222.4 Promotion Procedures

Members of the Student Promotion Committee must recuse themselves in accordance with this policy and the recusal provisions in the BSOM Faculty Bylaws.