3.1. Purpose.
The purpose of the Faculty Assembly is to provide faculty input and voice consistent with the principles of shared governance regarding all academic, non-academic, and faculty related matters of significance to BSOM.
3.2. Powers of the Faculty Assembly.
Subject to the express limitations imposed by any superseding rules, regulations, policies, or bylaws of Wright State University, the Faculty Assembly of BSOM shall generally have the authority to:
- Amend these bylaws in accordance with Article VII below.
- Participate in the deliberations of the Faculty Assembly.
- Elect Faculty representation on committees on behalf of the Faculty of Medicine or BSOM.
- Unless otherwise specified in these bylaws, to be nominated, elected, and serve (i) as members of faculty standing committees, or (ii) as representatives of the Faculty of Medicine or as representatives of BSOM.
3.3. Membership.
All Faculty of Medicine with a valid appointment in BSOM are members of the Faculty Assembly.
3.4. Voting.
All Faculty Assembly members shall be voting members of the Faculty Assembly. The President of the Faculty Assembly may not vote except in the event of a tie.
3.5. Meetings.
Consistent with the Ohio Revised Code Section 121.22, all voting shall be conducted in open meetings.
3.6. Quorum.
A quorum to conduct official business of the Faculty Assembly shall be those voting members of the Faculty Assembly who attend the meeting.
3.7. Officers of the Faculty Assembly.
The Faculty Assembly will have a president, vice president, and secretary who shall be elected by the voting members of the Faculty Assembly:
- President. The President presides over meetings of the Faculty Assembly and may create and charge ad hoc advisory committees to the Faculty Assembly. The President shall also serve as a faculty representative on the Dean’s Executive Committee. The President may not vote on Faculty Assembly matters except in the event of a tie.
- Vice President. The Vice President of the Faculty Assembly presides at meetings of the Faculty Assembly in the President’s absence. When sitting in place of the President, the vice president may vote only to break a tie. In the event the President becomes permanently incapacitated or unavailable due to a change in employment status or circumstances as determined by the Dean, the Vice President shall assume the role of the President until the next election cycle. The Vice President may chair any ad hoc committees of the Faculty Assembly and shall also serve as a faculty representative of the Dean’s Executive Committee.
- Secretary. The Secretary of the Faculty Assembly shall be responsible for providing members of the Faculty Assembly with appropriate notice of meetings, including a copy of the agenda. The Secretary shall call meetings of the Faculty Assembly to order, is responsible for recording the membership in attendance at each meeting, and declares whether a quorum has been achieved for purposes of conducting official business. The Secretary shall also be responsible for recording the minutes of the meeting and providing such minutes to eligible members of the Faculty Assembly within ten (10) business days of any Faculty Assembly meeting, or upon a Faculty Assembly member’s reasonable request in accordance with these bylaws.
3.7.1. Officer Eligibility.
Faculty members must meet the following eligibility criteria to serve as an Officer of the Faculty Assembly:
- Faculty members must be a Full Time Faculty member of BSOM.
- For the Officer roles of President and Vice President only, faculty members must have attained a faculty rank of Associate Professor or higher.
- Eligible faculty members shall not hold an administrative title within BSOM.
- Eligible faculty members shall not serve as a department chair or acting department chair.
3.7.2. Elections.
Each voting member of the Faculty Assembly shall be entitled to vote for the slate of Officers of the Faculty Assembly. The election of Faculty Assembly Officers shall be conducted at the May meeting each year in accordance with the nomination and election procedures established by the Nominations and Elections Committee.
3.7.3. Term.
Officers of the Faculty Assembly shall serve two (2) year terms which shall begin on July 1 of the year in which they are elected and shall be subject to the following term limits:
3.7.3.1. President.
The president of the Faculty Assembly may serve up to three (3) terms, whether or not such terms are consecutive, after which such individual shall be ineligible to serve as an officer of the Faculty Assembly for four (4) years.
3.7.3.2. Vice President.
The vice president of the Faculty Assembly may serve up to two (2) consecutive terms as vice president, after which the individual shall be ineligible to serve as vice president for at least two (2) years.
3.7.3.3. Secretary.
The secretary of the Faculty Assembly may serve up to two (2) consecutive terms as secretary, after which the individual shall be ineligible to serve as secretary for at least two (2) years.
3.8. General Meetings.
The Faculty Assembly shall meet at least two (2) times each year. One meeting shall be held each year in May, and one meeting shall be held each year in November.
3.9. Special Meetings.
The Faculty of Medicine may call a special meeting on a written petition of at least ten (10) Faculty of Medicine members delivered to the President of the Faculty Assembly, providing at least five (5) business days’ notice of such a meeting to be called to order. The Dean may also call a special meeting of the Faculty Assembly upon the delivery of a written petition to the President of the Faculty Assembly providing at least five (5) business days’ notice of such a meeting to be called to order. The President of the Faculty Assembly may call a special meeting of the Faculty Assembly upon an affirmative majority vote of the Officers of the Faculty Assembly providing at least five (5) business days’ notice of such a meeting to be called to order.
3.10. Procedure.
Meetings shall be procedurally conducted according to the current version of Robert’s Rules of Order.
3.11. Agenda.
The agenda for each General Meeting shall follow the order and format of: (i) approval of prior meeting minutes; (ii) special announcements; (iii) introduction of new members of the faculty; (iv) old and unfinished business; (v) reports of committees; (vi) reports of special or ad hoc committees or working groups; (vii) new business to be referred for deliberation by the appropriate committee; (viii) adjournment.
3.12. Location.
Consistent with the Ohio Revised Code Section 121.22, meetings of the Faculty Assembly shall be conducted in person in open meetings. The time and place of all meetings shall be communicated to all members of the Faculty Assembly via a notice in accordance with Section 3.13 of this Article.
3.13. Notice.
No less than 30 days prior to a general meeting of the Faculty Assembly, the Secretary shall provide an official notice of such meetings to all Faculty Assembly members via recorded official email addresses. Notices of both special and general meetings shall reflect the date, time, location for participants to participate, as well as a copy of the proposed meeting agenda.
3.14. Minutes.
A record of the minutes of each Faculty Assembly meeting shall be recorded by the Secretary and maintained in an electronic and searchable format. Minutes for Faculty Assembly meetings shall be made available to all Faculty Assembly members who were eligible to participate in such meeting upon written request to the Secretary of the Faculty Assembly.
Approved by the BSOM Faculty Assembly on December 19, 2024