Faculty Appointment and Promotion Processes

Faculty Types

Full Time Faculty

Full Time Faculty Members are all persons appointed to the rank of professor, associate professor, assistant professor, instructor, or professor emeritus and who have an active appointment in a department of BSOM. Categories of full time faculty membership are defined in current BSOM faculty policies.

Part Time Faculty

Part Time Faculty Members are all persons appointed with the prefix adjunct. Categories of part time faculty membership are defined in current BSOM faculty policies.

Community Faculty Members

Community Faculty Members are all other voluntary persons who have been duly appointed to the Faculty of Medicine. Categories of community faculty membership are defined in current BSOM faculty policies.

Initial Appointments

1. Interested applicants will contact the department of their specialty and submit their curriculum vitae (CV) to the department coordinator and/or chair.  Department chair will review the CV and may meet with the applicant to determine any opportunities that would match with the applicant’s interest and specialty.  If there are no opportunities available, the chair will inform applicant to try again in the future. 
2. If there are opportunities that match the applicant’s interest and specialty, the department coordinator or candidate (with the department chair or coordinator copied on the email) will inform the BSOM Office of Faculty Affairs via email at som_fca@wright.edu
3. The candidate will receive a Docusign form from IT requesting information to build the Faculty Database. This form will allow the application to obtain a W# and Wright State email address.
4. Once the applicant has a W# and Wright State email address, the BSOM Office of Faculty Affairs will send them a Watermark link in their Wright State email to complete for their portion of the application. This form will be routed to the department chair for approval.
5. The department chair will complete a form detailing the duties/involvement to be performed by the applicant through the Watermark and approval, then routed to the Appointment, Promotion, and Advancement Committee through Watermark for consideration.
6. Members of Appointment, Promotion, and Advancement Committee will review the application and typically vote on the disposition at their next regularly scheduled meeting (monthly).
7. The BSOM Office of Faculty Affairs will record the disposition and adjust applicant status. The disposition will be reflected within the candidate’s Watermark account. The BSOM Office of Faculty Affairs will make adjustments to the faculty information in the appropriate tracking system.

Promotion Processes for Those Not Paid by WSU

1. See criteria in Policy 3B: Guidelines for Appointment and Promotion
2. Interested applicants will communicate with their department chair to determine whether they would support a promotion application.
3. The department coordinator or candidate (with the department chair or coordinator copied on the email) will inform the BSOM Office of Faculty Affairs via email at som_fca@wright.edu. 
4. The BSOM Office of Faculty Affairs will send a Watermark submission link to the candidate to their Wright State email address. This link will request information such as CV and relevant scholarship within the past reporting period will be uploaded to Watermark by the candidate.
5. The candidate’s chair will respond in Watermark as to whether they endorse the promotion. The application information from the candidate and chair recommendation will be forwarded to the Appointment, Promotion, and Advancement Committee through Watermark for consideration.
6. Members of Appointment, Promotion, and Advancement Committee will review the documents and typically vote on the disposition at their next regularly scheduled meeting (monthly).
7. The BSOM Office of Faculty Affairs will record the disposition and adjust applicant status.  The disposition will be reflected within the candidate’s Watermark account. The BSOM Office of Faculty Affairs will make adjustments to the faculty information in the appropriate tracking system.

Promotion Processes for Those Paid by WSU

See criteria in Policy 3A: Guidelines for Appointment and Promotion for Fully Affiliated Faculty. 

Promotion Workshop

Our office offers annual workshops that are open to faculty, departmental chairs, and departmental personnel who are involved in preparing promotion documents. An announcement of workshop dates will go out on the BSOM listserv generally after the first of the year.

Promotion Timeline for 2024-2025 cycle

The provost's office sets the submission dates at the university level. Our office works within these deadlines to establish a timeline for faculty to prepare their promotion files.

Promotion Document Preparation

Need help putting together a promotion document? Then you're in the right location for models and forms of required items for the document. If you don't see what you need, please contact the Office of Faculty Affairs and Professional Development at som_fca@wright.edu. PLEASE NOTE that we expect the candidate to MAKE THE CASE for promotion. The committees who review want you to tell them why you have earned the promotion. This is your time to tell them about the merit of your work! Be sure to include all relevant documents (teaching evaluations, letters from external reviewers, narratives, copies of scholarship) prior to submitting your package.

Forms and Models

Using Watermark 

Steps to access Watermark for appointment and promotion processes

1. The applicant will alert the BSOM Office of Faculty Affairs of the desire to apply for promotion or need a faculty appointment via email at som_fca@wright.edu (see previous slides). 
2. The BSOM Office of Faculty Affairs will build in a submission window within Watermark. 
3. The applicant will login to the Faculty Success system.
4. The applicant will select Workflow in the black banner bar.
5. Available submission windows will appear in the Inbox section. The applicant will select the hyperlinked title to access the relevant submission (i.e., BSOM Promotion, etc.)
6. The applicant will answer questions within the submission window. 
7. The applicant will upload relevant documents (i.e., CV, scholarship evidence, peer support letters).
8. If completed submission window, the applicant can select “Actions” in the upper right-hand corner and “Submit to…”. If not ready, applicant can select “Save Draft” and return to the submission window when ready.

For questions contact:

Katherine Hertlein, Ph.D. 
katherine.hertlein@wright.edu

Theresa Cory
theresa.cory@wright.edu
Faculty Affairs Coordinator