Article V. Committees of the Faculty

Bylaws of the Faculty of Medicine
Wright State University Boonshoft School of Medicine

Section A. Committees

1. General. The Faculty of Medicine shall have the opportunity to participate in shared governance through, among other activities, participation on committees.
2. Standing Committees. BSOM recognizes two types of standing committees (collectively, the “Standing Committees”):
   1. Standing Committees of the Faculty. Standing Committees of the Faculty are those Standing Committees for which the membership necessarily consists of a majority of members who are Faculty of Medicine. Standing Committees of the Faculty are enumerated and further governed by Article V, Section 2 of these Bylaws.
   2. Standing Committees of the Boonshoft School of Medicine. Standing Committees of BSOM are those Standing Committees for which the membership does not necessarily consist of a majority of members who are Faculty of Medicine. Notwithstanding the foregoing, membership and participation of the Faculty of Medicine on these Standing Committees is hereby expressly granted in accordance with the applicable membership provisions in order to promote Faculty of Medicine participation and voice with respect to the important charges these committees have been obligated to fulfill. Standing Committees of BSOM are enumerated and further governed by Article V, Section 3 of these Bylaws.
3. Subcommittees. One or more subcommittees of any Standing Committee may be established (or dissolved) upon a majority vote of the voting members of the parent Standing Committee. Any subcommittee of a Standing Committee shall be advisory to the Standing Committee. In no case shall a subcommittee have any powers exceeding those of its parent Standing Committee.
4. Eligibility, Nominations, and Election of Standing Committee Members. All Faculty of Medicine are eligible to serve as voting members of Standing Committees, subject to any specific eligibility requirements, terms and limitations regarding each Standing Committee as set forth in this Article V. The process for nominating and electing Faculty of Medicine representatives to Standing Committees shall be as follows:
   1. By November 1 each year, the Associate Dean for Faculty Affairs shall circulate a list of open Standing Committee positions for the next Standing Committee election cycle.
   2. By January 1 each year, members of the Faculty of Medicine submit letters of interest addressed to the Nominations and Elections Committee to nominate themselves or others for available Standing Committee positions.
   3. All nominations will be referred to the Nominations and Elections Committee, which shall be responsible for:
      1. By March 1, confirming the eligibility of all nominees and potential candidates for Standing Committee membership; and
      2. No less than 60 days prior to the May Faculty Assembly Meeting, proposing a slate of qualified candidates for each Standing Committee from which the Faculty Assembly shall elect representatives.
   4. At the May Faculty Assembly meeting each year, the members of the Faculty Assembly shall vote on the slate of eligible and approved candidates for each Standing Committee.
   5. A candidate for a Standing Committee shall be elected to a Standing Committee upon obtaining a majority vote of the members of the Faculty Assembly. If no candidate obtains a majority vote, then the candidate with the fewest votes shall be eliminated from the candidate pool and a subsequent election shall be immediately held among the remaining candidates. This process shall be repeated until one candidate obtains a majority vote.
5. Terms. Members of Standing Committees will serve terms as stipulated herein. Terms will begin annually, effective on July 1 unless otherwise specified. Elected members of a Standing Committee may not be represented by alternates at committee meetings.
6. Limits on Standing Committee Participation. No person may serve concurrently on more than two Standing Committees of the Faculty except in rare or extenuating circumstances upon the express written approval of the Dean and the faculty member’s department chair delivered to the Associate Dean for Faculty Affairs and the Chair of the Nominations and Elections Committee.
7. Minutes. A record of the minutes of each Standing Committee meeting shall be recorded in an electronic and searchable format. Minutes for meetings shall be made available to all Faculty Assembly members unless applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA), prevent their availability.
8. Replacement. If any elected Standing Committee member must be replaced, the committee chair will confer with the committee members to recommend an Immediate Replacement Member to the Dean for approval. No Immediate Replacement Member shall serve a term extending beyond the next Faculty Assembly meeting. Any membership filled by an Immediate Replacement Member shall be considered a vacant seat with respect to nomination and voting at the next Faculty Assembly meeting.
9. Attendance: Obligations to Affirmatively Participate. A member of a Standing Committee who (a) is absent for four consecutive meetings or (b) fails to attend over one-half of the scheduled meetings of the committee within an academic year may be replaced upon a motion of the voting members of the Standing Committee approved by a majority vote.
10. Administrative Representation. The Dean, or a designee of the Dean, shall be an ex officio, non-voting member of all Standing Committees except the Admissions Committee and the Faculty Curriculum Committee, for which the Dean shall not be a member nor attend any meetings.
11. Chairs of Standing Committees of Faculty. Unless otherwise stated herein, each Standing Committee of the Faculty shall be chaired by a Faculty of Medicine member of the Standing Committee who has served on such Committee for at least one (1) year and who shall be elected by a majority vote of the Standing Committee of the Faculty’s voting members. Additional responsibilities and requirements for Standing Committee of the Faculty chairs may be adopted in accordance with the terms and conditions of the applicable section(s) of these Bylaws. Unless otherwise provided herein, the term of a Standing Committee of the Faculty chair shall not exceed three (3) years.
12. Replacement of Standing Committee of the Faculty Chairs. In the event a Standing Committee of the Faculty chair must be replaced, the voting members of the affected committee shall promptly elect an interim committee chair from the current membership of the Committee. The interim chair shall serve until the next Committee election cycle. As necessary and in accordance with Section 8 of this Article, upon election of a replacement chair, the Standing Committee of the Faculty shall select an Immediate Replacement Member to fulfill the vacancy (if any) resulting from the replacement of the chair.
13. Reporting. At the annual meeting of the Faculty Assembly, each Standing Committee of the Faculty chair shall submit an annual report of the Committee’s activities to the Faculty Assembly and the Dean’s office to advise all stakeholders on the business, recommendations and decisions of the respective Committees. In order for a Standing Committee of the Faculty report to become an official report of the Committee, it must be adopted by a majority vote of the members of the Committee.
14. Conflicts. It shall be the responsibility of Standing Committee of the Faculty chairs to monitor actual and potential conflicts of interest. Committee members shall be responsible for identifying and reporting any such conflicts to the chair. Committee members are expected to recuse themselves from participating in any deliberations, or voting on any matters, that could be influenced by a conflict of interest as defined by the BSOM and Wright State University Conflict of Interest Policies. If a potential conflict arises and a member fails to recuse themselves from participating with respect to either the deliberations or voting on such conflicted matter, the Committee shall enter into executive session in which the Committee member with the conflict shall be ineligible to participate or attend. In such executive session, the remaining Committee members who are not conflicted shall decide by majority vote whether the potentially conflicted member should be entitled to participate in the relevant matter.

Section B. Standing Committees of the Faculty

1. General. The Standing Committees of the Faculty are:
   1. Admissions Committee
   2. Faculty Curriculum Committee (“FCC”)
   3. Student Promotion Committee (“SPC”)
   4. Appointment, Promotion, and Advancement Committee (“APA”)
   5. Nominations and Elections Committee
   6. Faculty Bylaws Committee.
2. Faculty Representation Ensured. The majority of the voting members of each Standing Committee of the Faculty shall be elected by the voting members of the Faculty of Medicine. The number of non-voting members on any Standing Committee of the Faculty shall not exceed the number of voting members.
3. Admissions Committee
   1. Charge and Responsibilities. The Admissions Committee is responsible for developing, approving, and applying University policies and selection processes regarding the review, selection, waitlisting/selecting from the waitlist, and admission of students to the medical education program on behalf of the Faculty of Medicine. The Admissions Committee shall select students for admission to the medical education program and has final authority on student selection for the medical education program.
   2. Authority. The Admissions Committee is the final authority on all decisions regarding student admissions and operates independently of the Dean.
   3. Membership. The Admissions Committee shall be composed of thirty-seven (37) members, the majority of which shall be members of the Faculty of Medicine. The membership of the Admissions Committee shall include:
      1. Twenty-four (24) members of the Faculty of Medicine (fully or clinically affiliated), as elected by the Faculty Assembly;
      2. Three (3) members from the general public;
      3. Six (6) student members; and
      4. The Associate Dean for Student Affairs & Admissions; Director of Admissions; a representative from WSU Office of General Counsel; and a representative from WSU Enrollment Management, all of whom shall serve as ex officio members.
   4. Voting. All members of the Admissions Committee shall be voting members, except for the Associate Dean for Student Affairs & Admissions, Director of Admissions, representative from WSU Office of General Counsel, and representative from WSU Enrollment Management, all of whom shall be non-voting members.
   5. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   6. Term. Members of the Faculty of Medicine and members of the general public shall serve a term of three (3) years. Membership terms will be staggered so that no more than one-third of the members will be replaced each year. Student members shall serve a term of one (1) year.
   7. Chair. The Admissions Committee will elect a Chair from the Faculty of Medicine serving on the Committee by a majority vote of the voting members. The Chair of the Admissions Committee shall serve a two (2) year, renewable term. The Chair may appoint another voting faculty member as Vice Chair to lead the Admissions Committee meetings when the Chair is unable to attend.
   8. Meetings. The Admissions Committee will meet regularly from the initial receipt of American Medical College Admissions Service (AMCAS) applications until the incoming class is finalized. Additional meetings of the Admissions Committee will be convened by the Chair as needed to review issues related to the Admissions committee, processes, review of applications, or consideration of wait-listed candidates.
   9. Admissions Committee Standing Subcommittees. The Admissions Committee shall have four (4) standing subcommittees.
      1. Three (3) Selection Subcommittees. The Selection Subcommittees are responsible for providing rating and decision recommendations to the Admissions Committee.
         1. Membership. Each Selection Subcommittee shall be composed of:
            1. Eight (8) members of the Faculty of Medicine from the Admissions Committee;
            2. One (1) general public member from the Admissions Committee; and
            3. Two (2) student members from the Admissions Committee.
         2. Voting. All members of a Selection Subcommittee shall be voting members.
         3. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the subcommittee.
         4. Term. Students shall serve a single term of one (1) year. Faculty of Medicine members and general public members shall serve a term of three (3) years.
         5. Chair. Each Selection Subcommittee will elect a Chair from the Faculty of Medicine serving on the Committee by a majority vote of the voting members. The Chair of the Selection Subcommittee shall serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the Selection Subcommittee meetings when the Chair is unable to attend.
         6. Meetings. Each Selection Subcommittee will meet regularly from the initial receipt of American Medical College Admissions Service (AMCAS) applicants until the incoming class is finalized. Additional meetings may be called by the Selection Subcommittee chair as necessary to fulfill the charge and responsibilities of the subcommittee.
      2. Pre-Admissions Committee. The Pre-Admissions Committee is responsible for conducting holistic reviews of completed secondary applications and making interview recommendations to the Admissions Committee.
         1. Membership. The Pre-Admissions Committee shall be composed of seventeen (17) members, the majority of which should be members of the Faculty of Medicine. The membership of the Pre-Admissions Committee shall include:
            1. Nine (9) elected members of the Faculty of Medicine;
            2. Five (5) student members; and
            3. The Director of Admissions, Admissions Services Coordinator, and Outreach and Recruiting Coordinator, all of whom shall serve as ex officio members.
         2. Voting. All members of the Pre-Admissions Committee shall be voting members.
         3. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the subcommittee.
         4. Term. Students shall serve a single term of one (1) year. Members of the Faculty of Medicine shall serve a term of three (3) years. Membership terms will be staggered so that no more than one-third of the non-student members will be replaced each year.
         5. Chair. The Pre-Admissions Committee will elect a Chair from the Faculty of Medicine serving on the Committee by a majority vote of the voting members. The Chair of the Pre-Admissions Committee will serve a one (1) year, renewable term. The Chair may appoint another voting faculty member as Vice Chair to lead the Pre-Admissions Committee meetings when the Chair is unable to attend.
         6. Meetings. The Pre-Admissions Committee will meet regularly from the initial receipt of American Medical College Admissions Service (AMCAS) applicants until holistic review is complete. Additional meetings may be called by the Pre-Admissions Committee chair as necessary to fulfill the charge and responsibilities of the subcommittee.
4. Faculty Curriculum Committee (FCC)
   1. Charge and Responsibilities. The FCC has primary responsibility for the oversight and management of the Boonshoft School of Medicine curriculum. The FCC is responsible for the design, implementation, management, assessment, and enhancement of the BSOM curriculum to ensure it meets the mission, vision, and values of BSOM and that the program complies with all applicable accreditation standards. The FCC is responsible for the review of all subcommittee reports and recommendations, policies, and adherence to accreditation standards. Before implementation of FCC decisions, review and approval by the Provost is required. Any FCC decisions that significantly impact the Boonshoft School of Medicine budget or are not consistent with compliance or accreditation standards require collaboration with the Dean as further described below.
      1. The FCC has the responsibility and authority for the following areas:
         1. Establishment of the course schedule (e.g., duration and sequencing) within BSOM and academic calendar and financial aid terms;
         2. Establishment of the technical standards for student admission and retention for BSOM;
         3. Establishment of requirements for advancement, promotion and awarding of the MD degree, including but not limited to licensure exams, internal assessments, and professionalism;
         4. Establishment and approval of program-level competencies and objectives;
         5. Evaluation and approval of course and clerkship objectives;
         6. Evaluation and approval of course syllabi;
         7. Sequencing of curricular content;
         8. Curriculum mapping;
         9. Integration of courses, clerkships, phases, and the overall curriculum as a whole;
         10. Review of all courses, clerkships, phases, and the overall curriculum in meeting program competencies and objectives;
         11. Establishment of educational policies for BSOM; and
         12. Monitoring of implementation and outcomes of quality improvement measures for the educational program.
   2. Membership. The FCC shall be composed of twenty-two (22) members, the majority of which shall be members of the Faculty of Medicine. The membership of the FCC shall include:
      1. Four (4) members of the Faculty of Medicine elected from basic science departments;
      2. Four (4) members of the Faculty of Medicine elected from clinical science departments;
      3. Three (3) student representatives as follows:
         1. One student representative participating in the Foundations Phase of the curriculum;
         2. One student representative participating in the Doctoring Phase of the curriculum; and
         3. One student representative participating in a dual-degree program;
      4. Three additional individuals: a medical education librarian, IT representative, and research representative; and
      5. The Associate Dean for Medical Education (or their designee), chairs of the FCC subcommittees, Associate Dean for Accreditation and Quality Improvement, curriculum manager, director of student services, and WSU representative from the Office of the Provost, all of whom shall serve as ex officio members.
   3. Voting. All members of the Faculty Curriculum Committee shall be voting members of the committee, except for the Associate Dean for Medical Education (or designee), chairs of the FCC subcommittees, Associate Dean for Accreditation and Quality Improvement, curriculum manager, director of student services, WSU representative from the Office of the Provost, and IT representative who shall be non-voting.
   4. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   5. Term. Students shall serve a single term of one (1) year. Faculty of Medicine shall serve a term of two (2) years. Faculty of Medicine members may serve up to a total of two consecutive terms. After a one-year hiatus, members of the Faculty of Medicine are eligible for re-election to the FCC. Membership terms will be staggered so that no more than one-half of the members will be replaced each year.
   6. Chair. The FCC will elect a Chair from the Faculty of Medicine members serving on the Committee by a majority vote of the voting members. The Chair of the FCC will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the FCC meetings when the Chair is unable to attend.
   7. Curriculum Changes and Approval. Changes to module or clerkship level objectives, program objectives and competencies, or major shifts in pedagogy require approval of the FCC. All subcommittee and course and clerkship recommendations must be reviewed and approved by the FCC.
   8. Administrative Requirements. The Dean may decline FCC actions only if such recommendations or changes.
      1. Are not consistent with accreditation standards;
      2. Would have a materially adverse effect on the BSOM budget; or
      3. Are not consistent with applicable laws, regulations, University policies, or Board of Trustee resolutions.
   9. If the Dean declines an FCC-approved change, the Dean shall notify the FCC chair in writing of the basis for declining the change. The Dean may suggest revisions to render a change to the curriculum appropriate and may request the FCC further revise its recommendations.
   10. Meetings. The FCC will meet at least four times per year. Additional meetings may be called by the FCC chair as necessary to fulfill the charge and responsibilities of the committee.
   11. FCC Standing Subcommittees. The FCC shall have three (3) standing subcommittees:
       1. Foundations Subcommittee. The Foundations Subcommittee is responsible for reviewing and providing recommendations to the FCC regarding all aspects of the Foundations phase of the curriculum for the Boonshoft School of Medicine.
          1. Membership. The Foundations Subcommittee shall be composed of:
             1. Module directors of Foundations Phase modules;
             2. One (1) student academic representative for each class in the Foundations Phase; and
             3. The Vice Chair of Foundations and Associate Dean for Medical Education, both of whom shall serve as ex officio members.
          2. Voting. There shall be one vote per module (i.e. for modules with more than one director, such modules shall have one vote), and one vote per Foundations student class. The Vice Chair of Foundations and Associate Dean for Medical Education shall be non-voting members.
          3. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being Faculty of Medicine members. A quorum is required for all decisions requiring a vote of the Subcommittee.
          4. Term. Student members and Faculty of Medicine members shall serve until their role as module director or academic representative expires; Administration representatives likewise shall serve until their role expires.
          5. Chair. The Foundations Subcommittee will elect a Chair from the module directors serving on the Subcommittee by a majority vote of the voting members. The Chair of the Foundations Subcommittee will serve a one (1) year, renewable term. The Chair may appoint another voting Faculty of Medicine member as Vice Chair to lead the Foundations Subcommittee meetings when the Chair is unable to attend.
          6. Meetings. The Foundations Subcommittee will meet at least four times per year. Additional meetings may be called by the Foundations Subcommittee chair as necessary to fulfill the charge and responsibilities of the committee.
       2. Doctoring Subcommittee. The Doctoring Subcommittee is responsible for reviewing and providing recommendations to the FCC regarding all aspects of the Doctoring phase of the curriculum for the Boonshoft School of Medicine.
          1. Membership. The Doctoring Subcommittee shall be composed of:
             1. Clerkship/module directors of Doctoring phase clerkships/modules;
             2. One (1) student academic representative for each class in the Doctoring phase; and
             3. The Vice Chair of Doctoring and Associate Dean for Medical Education, both of whom shall serve as ex officio members.
          2. Voting. There shall be one vote per clerkship/module and one vote per Doctoring student class. Vice Chair of Doctoring and Associate Dean for Medical Education shall be non-voting members.
          3. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being Faculty of Medicine members. A quorum is required for all decisions requiring a vote of the Subcommittee.
          4. Term. Students and Faculty of Medicine members shall serve until their role as clerkship/module director or academic representative expires. Administration representatives shall likewise serve until their role expires.
          5. Chair. The Doctoring Subcommittee will elect a Chair from the clerkship/module directors serving on the Subcommittee by a majority vote of the voting members. The Chair of the Doctoring Subcommittee will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the Doctoring Subcommittee meetings when the Chair is unable to attend.
          6. Meetings. The Doctoring Subcommittee will meet at least four times per year. Additional meetings may be called by the Doctoring Subcommittee chair as necessary to fulfill the charge and responsibilities of the committee.
       3. Assessment & Evaluation Subcommittee (A&E). The A&E Subcommittee is responsible for reviewing and recommending to the FCC effective assessment and evaluation practices, protocols, methods, and tools to ensure the fair, accurate, and effective assessment of student knowledge, skills, and progression throughout each phase of the curriculum of the Boonshoft School of Medicine.
          1. Membership. The A&E Subcommittee shall be composed of:
             1. Three (3) Foundations faculty module directors;
             2. Three (3) Doctoring faculty clerkship or assistant/associate clerkship directors;
             3. One (1) student from the Foundations phase;
             4. One (1) student from the Doctoring phase; and
             5. The Director of Assessment & Evaluation, the Assessment & Evaluation coordinator, and Director of Research Statistics, all of whom shall serve as ex officio members.
          2. Voting. All members of the A&E Subcommittee shall be voting members of the committee, except for the Assessment & Evaluation coordinator who shall be non-voting.
          3. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being Faculty of Medicine members. A quorum is required for all decisions requiring a vote of the Subcommittee.
          4. Term. Students shall serve a single term of one (1) year. Faculty of Medicine members shall serve a term of two (2) years. Faculty of Medicine members may serve up to a total of two consecutive terms. After a one-year hiatus, members of the Faculty of Medicine are eligible for re-election to the A&E Subcommittee. Membership terms will be staggered so that no more than one-half of the non-student members will be replaced each year.
          5. Chair. The A&E Subcommittee will elect a Chair from the Faculty of Medicine members serving on the Subcommittee by a majority vote of the voting members. The Chair of the A&E Subcommittee will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the A&E Subcommittee meetings when the Chair is unable to attend.
          6. Meetings. The A&E Subcommittee will meet at least four times per year. Additional meetings may be called by the A&E Subcommittee chair as necessary to fulfill the charge and responsibilities of the committee.
5. Student Promotion Committee
   1. Charge and Responsibilities.
      1. The SPC is responsible for reviewing and determining the academic standing of all enrolled students in BSOM, including promotion and graduation. The SPC will also address reported deficits in academic performance and allegations of student breaches in professional behavior in accordance with the Student Honor Code and BSOM and University Policies and procedures. The SPC will review all matters related to or involving academic difficulty or allegations of misconduct and will ensure the due process rights of all individuals in question. The SPC will make recommendations to the appropriate leadership for action and improvement.
      2. The SPC refers students to either the Associate Dean for Medical Education for academic difficulty or the Associate Dean for Student Affairs & Admissions for professionalism or behavioral concerns, who in turn shall recommend to the SPC a course of action for students who do not meet expectations in any aspect of the curriculum, including allegations of student breaches in professional behavior. The SPC shall vote to adopt, modify, or otherwise implement any such recommended actions.
      3. The SPC shall conduct all deliberations in accordance with BSOM and University policies and procedures regarding academic promotion, advancement, and graduation, and, as applicable, codes of conduct governing student performance, professionalism, and behavior.
   2. Membership. The SPC shall be comprised of:
      1. Nine (9) members of the Faculty of Medicine elected by the Faculty Assembly, with a maximum of one member per department; and
      2. The Associate Dean for Student Affairs & Admissions and the Associate Dean for Medical Education, or their respective designees, and a representative from the WSU Office of General Counsel, all of whom shall serve as ex officio members.
   3. Voting. All members of the Faculty of Medicine elected to the SPC shall be voting members of the SPC. The Associate Dean for Student Affairs & Admissions and the Associate Dean for Medical Education, or their designees, and the representative from the WSU Office of General Counsel shall be non-voting members.
   4. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   5. Term. Faculty of Medicine members shall serve a term of two (2) years and may serve up to two (2) consecutive terms. After a one-year hiatus, members of the Faculty of Medicine are eligible for re-election to the SPC.
   6. Chair. The SPC will elect a chair from the Faculty of Medicine members serving on the Committee by a majority vote of the voting members. The Chair of the SPC will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the SPC meetings when the Chair is unable to attend.
   7. Meetings. Meetings will be convened by the chair at least quarterly, or may be called to hold a special meeting at the request of the chair, the Dean, or Associate Dean for Student Affairs & Admissions.
   8. Recusal. A member of the Faculty of Medicine teaching in one or more modules/clerkships/electives may serve on the SPC but must recuse themselves from any recommendations and votes regarding any student(s) for which the vote is directly related to one or more modules/clerkships/electives for which they have instructed, supervised, or evaluated the student directly.
6. Appointment, Promotion, and Advancement (APA) Committee
   1. Charge and Responsibilities. The APA Committee shall review all new faculty appointments to recommend an appropriate rank to the Dean for all new faculty appointments based on the then-current BSOM rank and promotion criteria. The committee is also responsible for evaluating applications for appointment renewal, faculty promotion, development leave, and faculty awards related to excellence in teaching and research in accordance with the Faculty appointment, promotion and renewal policies.
   2. Membership. The APA Committee shall be composed of eight (8) members of the Faculty of Medicine elected by the Faculty Assembly. The membership of the APA Committee shall include:
      1. At least three (3) members elected from clinical science departments, with a maximum of one member per department;
      2. At least three (3) members elected from basic science departments, with a maximum of one member per department;
      3. All members of the APA Committee must hold the rank of Associate Professor or Professor;
      4. At least three (3) members of the committee shall be at the rank of Professor; and
      5. The Associate Dean for Faculty Affairs and a representative from the WSU Office of General Counsel, both of whom shall serve as ex officio members.
   3. Voting. All members of the APA committee are eligible to vote except for the Associate Dean for Faculty Affairs and the representative from the WSU Office of General Counsel, provided, however, that:
      1. Committee members may only vote on resolutions to recommend appointment to a faculty rank that is equivalent to, or lower than their own; and
      2. Committee members may only vote on resolutions to recommend promotion to a faculty rank that is equivalent to, or lower than their own.
   4. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   5. Term. Members shall serve a term of two (2) years and may serve up to two consecutive terms. After a one-year hiatus, members of the Faculty of Medicine are eligible for re-election. Membership will be staggered so that no more than one-half of the members will be replaced each year.
   6. Chair. The chair of the APA committee shall be at the rank of Professor. The APA Committee will elect a Chair from the elected Faculty of Medicine members serving on the Committee by a majority vote of the voting members. The Chair of the APA Committee will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the APA Committee meetings when the Chair is unable to attend.
   7. Meetings. Regular meetings of the APA Committee shall be held at least twice annually. Additional meetings may be called by the APA committee chair to review new appointments, and at scheduled intervals for faculty promotions and awards. Furthermore, upon request from the Associate Dean for Faculty Affairs, the chair shall promptly hold a special meeting to review and recommend faculty ranks for any new appointments.
7. Nominations and Elections Committee
   1. Charge and Responsibilities. The Nominations and Elections Committee is responsible for preparing and presenting to the Faculty Assembly a slate of candidates from which the Faculty of Medicine shall vote to select representatives to the Standing Committees (except for the Nominations and Elections Committee itself, for which such nominations will be governed by section 5 below). Furthermore, it shall be the responsibility of the Nominations and Elections Committee to:
      1. Determine the eligibility of members of the Faculty of Medicine with respect to service on each Standing Committee;
      2. Solicit interest from the Faculty of Medicine for participation on Standing Committees, including but not limited to letters of interest and intent in service on particular committees; and
      3. Establishing rules and procedures to govern the orderly and efficient election of Faculty of Medicine representatives to the Standing Committees.
   2. Membership. The Nominations and Elections Committee shall consist of eight (8) members of the Faculty of Medicine elected by the Faculty Assembly, with a maximum of one member per department. The Dean, or their designee, shall serve as an ex officio member.
   3. Voting. All members of the Faculty of Medicine elected to the committee shall be voting members of the Nominations and Elections Committee. The Dean, or their designee, shall be a non-voting member.
   4. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   5. Nominations and Election of Nominations and Elections Committee Members. The nominations for candidates for positions on the Nominations and Elections Committee shall be solicited directly from the Faculty Assembly by the Associate Dean for Faculty Affairs. General election rules developed by the Nominations and Elections Committee shall govern the election of Nominations and Elections Committee members.
   6. Term. Members shall serve a term of two (2) years and may serve up to two (2) consecutive terms. After a one-year hiatus, members are eligible for re-election.
   7. Chair. The Nominations and Elections Committee will elect a Chair from the Faculty of Medicine members serving on the Committee by a majority vote of the voting members. The Chair of the Nominations and Elections Committee will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the Nominations and Elections Committee meetings when the Chair is unable to attend.
   8. Meetings. Regular meetings of the Nominations and Elections Committee shall be held at least twice annually at least 30 days in advance of any regular meeting of the Faculty Assembly. Additional meetings may be called by the Nominations and Elections Committee chair. Upon the receipt of a written request to the chair of the Nominations and Elections Committee from the Associate Dean for Faculty Affairs, the chair of the Nominations and Elections Committee shall promptly convene a special meeting to address any such special matters identified to the chair by the Associate Dean for Faculty Affairs.
8. Faculty Bylaws Committee
   1. Charge and Responsibilities. The Faculty Bylaws Committee shall be responsible for reviewing and recommending to the Faculty of Medicine revisions and updates on all matters directly pertinent to these Faculty Bylaws of the Boonshoft School of Medicine. This responsibility includes, but is not limited to, recommendation and review of needed modifications or amendments as deemed necessary for the proper internal governance of the Faculty of Medicine. Furthermore, in accordance with Article VII, it shall be the responsibility of the Faculty Bylaws Committee to comprehensively review these Bylaws in their entirety at least once every three (3) years and provide recommendations to the Faculty Assembly regarding any proposed revisions or updates.
   2. Membership. The Faculty Bylaws Committee shall be composed of eight (8) members of the Faculty of Medicine elected by the Faculty Assembly, with a maximum of one member per department, and a representative from the WSU Office of General Counsel.
   3. Voting. All members of the Faculty Bylaws Committee shall be eligible to vote except for the representative from the WSU Office of General Counsel.
   4. Quorum. A quorum shall be at least 50% of voting membership present, with the majority of the quorum being members of the Faculty of Medicine. A quorum is required for all decisions requiring a vote of the committee.
   5. Term. Faculty of Medicine members shall serve a term of four (4) years and may serve up to one (1) term. After a one-year hiatus, members of the Faculty of Medicine are eligible for re-election. Membership will be staggered so that no more than one-fourth of the members will be replaced each year.
   6. Chair. The Faculty Bylaws Committee will elect a Chair from the Faculty of Medicine members serving on the Committee by a majority vote of the voting members. The Chair of the Bylaws Committee will serve a one (1) year, renewable term. The Chair may appoint another voting member of the Faculty of Medicine as Vice Chair to lead the Bylaws Committee meetings when the Chair is unable to attend.
   7. Meetings. Regular meetings of the Faculty Bylaws Committee shall be held at least twice annually at least 30 days in advance of any regular meeting of the Faculty Assembly. Additional meetings may be called by the Faculty Bylaws Committee chair. Upon the receipt of a written request to the chair of the Faculty Bylaws Committee from the Associate Dean for Faculty Affairs, the chair of the Faculty Bylaws Committee shall promptly convene a special meeting to address any such special matters identified to the chair by the Associate Dean for Faculty Affairs.
   8. Reporting. At least 30 days prior to the annual May meeting of the Faculty Assembly, it shall be the responsibility of the Faculty Bylaws Committee to provide a report to the members of the Faculty Assembly regarding on the status of the committee’s work, findings, and recommendations, including all recommended revisions, updates, and voting resolutions to be decided upon by a vote of the Faculty Assembly.

Section C. Standing Committees of the Boonshoft School of Medicine

1. Standing Committees of the Boonshoft School of Medicine. The Boonshoft School of Medicine recognizes that additional Standing Committees may be required for the efficient operation of the medical education program in accordance with accreditation standards and to achieve the mission and vision of the school. Standing Committees of BSOM are differentiated from Standing Committees of the Faculty by virtue of their membership composition. Specifically, the membership of Standing Committees of BSOM may or may not have faculty representation. Standing Committees of BSOM are charged and chartered in accordance with their own terms, which shall be approved by the Dean of BSOM. For purposes of informing the Faculty of Medicine, these Standing Committees currently include – but may not necessarily be limited to, and may be changed or eliminated in the future – the following
   1. Executive Committee;
   2. Inclusive Excellence Committee;
   3. Research Committee;
   4. Continuous Quality Improvement Committee; and
   5. Continuing Medical Education Committee.
2. A complete list of the Standing Committees of BSOM, including charges and membership, is available on the BSOM Office of Faculty Affairs webpage.